Report a concern

Rochelle Municipal Utilities

Tuesday, 19 September 2017

Engineering RFQ for Water Reclamation Improvements

City of Rochelle
420 North 6th Street
Rochelle, Illinois 61068

Request for Qualifications
for
Engineering and Architectural Services

(9/19/2017)

Request for Qualification Deadline
(October 10, 2017 2:00 P.M.)

Request for Qualification Title:
Engineering and Architectural Design and Construction Services
for Water Reclamation Improvements

The City of Rochelle, Illinois (the City) is soliciting Requests for Qualifications (RFQ) for Architectural and Engineering Services and so desires to choose the best qualified firm based on the RFQs submitted in accordance with the requirements contained herein.

In order for your Request for Qualifications (RFQ) to be considered, it must be submitted to the City no later than the date and time as stated above, at which time respondents to this request will be recorded. Any RFQs received after the deadline specified above will not be accepted and will be returned unopened.

The Request for Qualifications must be signed by an authorized official of the engineering/architectural firm, and it must be submitted in a sealed envelope or container and labeled with the above RFQ title.

This solicitation does not commit the City to award, or to pay any costs incurred in the preparation of the RFQ, or to contract for services. The City reserves the right to accept and/or reject any or all RFQs received as a result of this request, or to cancel in part or in its entirety the Request, if it becomes in the best interest of the City to do so.

City of Rochelle, Illinois

Request for Qualifications
Engineering and Architectural Services

The intent of this RFQ is to have firms under consideration specifically address the services required and to provide a well-considered response to this request. Deadline for submissions is (October 10, 2017 at 2:00 P.M.).

PROJECT DESCRIPTION
The City of Rochelle, Illinois submitted a Facilities Plan report to the IEPA on July 18, 2017 to become eligible for funding for needed improvements to their water reclamation plant. The water reclamation improvement projects included in this RFQ are detailed below.

System 1 Lift Station Modifications
Convert the existing wet well/dry well lift station into a submersible lift station and replace the existing bar screen with a fine screen.

Preliminary Building Fine Screen and Grit Classifier Replacement
Remove and replace the existing headworks screen.

SCADA System Replacement
Replace the existing SCADA system which controls the operations of the water reclamation plant and lift stations.

Administration Building Expansion
Construct a ±1,800 square foot building expansion to the existing administration building. The building expansion will include staff offices, SCADA office, conference room and break room.

Centrifugal Blower Replacement
Replace existing 250 HP centrifugal blower(s) with a high efficiency blower(s). As part, evaluate the impact of bypassing an existing 10 million gallon anaerobic lagoon which serves as a pretreatment facility to the main plant.

SCOPE OF SERVICES
The design and construction phase services for the projects described above include but are not limited to the following.

Design Phase

• Prepare construction drawings
• Prepare bidding and contract documents
• Prepare technical specifications
• Prepare and obtain permits from all governmental agencies with jurisdiction for the project.
• Design meeting with owner.
• Prepare all IEPA Water Pollution Control loan application documents.

Construction Phase

• Conduct pre-bid meeting and bid opening.
• Evaluate bids and prepare award recommendation.
• Submit bid documents to IEPA to obtain loan agreement.
• Conduct pre-construction meeting for project.
• Review shop drawings.
• Provide construction observation service either on a part-time or full-time basis.
• Prepare pay requests and request reimbursement from the IEPA loan program.
• Prepare record drawings upon project completion.

SUBMITTAL REQUIREMENTS
Interest firms shall submit a concise statement of the firm’s qualifications, which includes the following information, documented in the manner and order outlined as follows.

Cover Letter

General Firm Information
• Name, contact person, address, phone number and e-mail.
• Brief history of firm including list of services provided and number of employees.

Project Approach
• State understanding of the proposed project and the project approach that will be used for the completion of the proposed scope of work.
• State understanding of the IEPA Water Pollution Control Revolving Fund Loan program.
• Provide a proposed project timeline for the completion of services requested.

Project Team
• List professional and support positions, along with their roles as part of the Project Team.
• Provide resumes of all personnel who will be part of the Project Team.
• List professional consultants outside your firm you propose to subcontract with for professional services for this project. Provide specific information on the outside firm and its team members.

Similar Project Experience
• Submit a list of three to five similar or related projects and provide the following:
o Name of Project
o Location of Project
o Project Description
o Project Cost
o Services Provided
o Client Contact Information
o Relevant project photographs, drawings or renderings

Other Submittal Requirements
• In a one-page narrative, explain why your firm is uniquely positioned to be the selected firm for this project.
• Provide verification of General Liability and Professional Liability Insurance coverage.
• Provide verification of firm’s license in the State of Illinois.

ADDITIONAL INFORMATION
Any inquiries that prospective firms may have regarding this RFQ should be directed to (Adam Lanning, 815-561-2065) by no later than (October 5, 2017).

RFQ DELIVERABLES
All interested firms should provide five (5) bound copies of the requested RFQ information and a pdf of the RFQ information on a DVD. Facsimile or e-mail submittals will not be accepted. The RFQ packet should be clearly labeled: City of Rochelle, Illinois - Architectural and Engineering Design and Construction Services for Water Reclamation Improvements and shall be delivered to, and in possession of the City Clerk of the City of Rochelle, Illinois by no later than (October 10, 2017 at 2:00 P.M.) at the following location:

Rochelle City Hall
420 North 6th Street
Rochelle, Illinois 61068

EVALUATION
The City will review and evaluate the RFQ documents received based on the content of their submittals. Factors that will be considered include, but are not limited to the following:

• Experience, Availability and Qualifications of Project Team.
• Experience with similar project types.
• Client references.

Once the submittals have been reviewed the City may request firms to perform an interview. However, if a best RFQ is clearly identified by the City there will not be a need for interviews. The City may award the individual projects to a single firm or to multiple firms. All firms submitting will be notified in writing upon the completion of the selection process.