City of Rochelle
420 North 6th Street
Rochelle, Illinois 61068
Request for Qualifications
Engineering and Architectural Services
Request for Qualification Deadline
(October 10, 2017 2:00 P.M.)
Request for Qualification Title:
Engineering and Architectural Design and Construction Services
for Water Reclamation Improvements
The City of Rochelle, Illinois (the City) is soliciting Requests for Qualifications (RFQ) for Architectural and Engineering Services and so desires to choose the best qualified firm based on the RFQs submitted in accordance with the requirements contained herein.
In order for your Request for Qualifications (RFQ) to be considered, it must be submitted to the City no later than the date and time as stated above, at which time respondents to this request will be recorded. Any RFQs received after the deadline specified above will not be accepted and will be returned unopened.
The Request for Qualifications must be signed by an authorized official of the engineering/architectural firm, and it must be submitted in a sealed envelope or container and labeled with the above RFQ title.
This solicitation does not commit the City to award, or to pay any costs incurred in the preparation of the RFQ, or to contract for services. The City reserves the right to accept and/or reject any or all RFQs received as a result of this request, or to cancel in part or in its entirety the Request, if it becomes in the best interest of the City to do so.
City of Rochelle, Illinois
Request for Qualifications
Engineering and Architectural Services
The intent of this RFQ is to have firms under consideration specifically address the services required and to provide a well-considered response to this request. Deadline for submissions is (October 10, 2017 at 2:00 P.M.).
The City of Rochelle, Illinois submitted a Facilities Plan report to the IEPA on July 18, 2017 to become eligible for funding for needed improvements to their water reclamation plant. The water reclamation improvement projects included in this RFQ are detailed below.
System 1 Lift Station Modifications
Convert the existing wet well/dry well lift station into a submersible lift station and replace the existing bar screen with a fine screen.
Preliminary Building Fine Screen and Grit Classifier Replacement
Remove and replace the existing headworks screen.
SCADA System Replacement
Replace the existing SCADA system which controls the operations of the water reclamation plant and lift stations.
Administration Building Expansion
Construct a ±1,800 square foot building expansion to the existing administration building. The building expansion will include staff offices, SCADA office, conference room and break room.
Centrifugal Blower Replacement
Replace existing 250 HP centrifugal blower(s) with a high efficiency blower(s). As part, evaluate the impact of bypassing an existing 10 million gallon anaerobic lagoon which serves as a pretreatment facility to the main plant.
SCOPE OF SERVICES
The design and construction phase services for the projects described above include but are not limited to the following.
• Prepare construction drawings
• Prepare bidding and contract documents
• Prepare technical specifications
• Prepare and obtain permits from all governmental agencies with jurisdiction for the project.
• Design meeting with owner.
• Prepare all IEPA Water Pollution Control loan application documents.
• Conduct pre-bid meeting and bid opening.
• Evaluate bids and prepare award recommendation.
• Submit bid documents to IEPA to obtain loan agreement.
• Conduct pre-construction meeting for project.
• Review shop drawings.
• Provide construction observation service either on a part-time or full-time basis.
• Prepare pay requests and request reimbursement from the IEPA loan program.
• Prepare record drawings upon project completion.
Interest firms shall submit a concise statement of the firm’s qualifications, which includes the following information, documented in the manner and order outlined as follows.
General Firm Information
• Name, contact person, address, phone number and e-mail.
• Brief history of firm including list of services provided and number of employees.
• State understanding of the proposed project and the project approach that will be used for the completion of the proposed scope of work.
• State understanding of the IEPA Water Pollution Control Revolving Fund Loan program.
• Provide a proposed project timeline for the completion of services requested.
• List professional and support positions, along with their roles as part of the Project Team.
• Provide resumes of all personnel who will be part of the Project Team.
• List professional consultants outside your firm you propose to subcontract with for professional services for this project. Provide specific information on the outside firm and its team members.
Similar Project Experience
• Submit a list of three to five similar or related projects and provide the following:
o Name of Project
o Location of Project
o Project Description
o Project Cost
o Services Provided
o Client Contact Information
o Relevant project photographs, drawings or renderings
Other Submittal Requirements
• In a one-page narrative, explain why your firm is uniquely positioned to be the selected firm for this project.
• Provide verification of General Liability and Professional Liability Insurance coverage.
• Provide verification of firm’s license in the State of Illinois.
Any inquiries that prospective firms may have regarding this RFQ should be directed to (Adam Lanning, 815-561-2065) by no later than (October 5, 2017).
All interested firms should provide five (5) bound copies of the requested RFQ information and a pdf of the RFQ information on a DVD. Facsimile or e-mail submittals will not be accepted. The RFQ packet should be clearly labeled: City of Rochelle, Illinois - Architectural and Engineering Design and Construction Services for Water Reclamation Improvements and shall be delivered to, and in possession of the City Clerk of the City of Rochelle, Illinois by no later than (October 10, 2017 at 2:00 P.M.) at the following location:
Rochelle City Hall
420 North 6th Street
Rochelle, Illinois 61068
The City will review and evaluate the RFQ documents received based on the content of their submittals. Factors that will be considered include, but are not limited to the following:
• Experience, Availability and Qualifications of Project Team.
• Experience with similar project types.
• Client references.
Once the submittals have been reviewed the City may request firms to perform an interview. However, if a best RFQ is clearly identified by the City there will not be a need for interviews. The City may award the individual projects to a single firm or to multiple firms. All firms submitting will be notified in writing upon the completion of the selection process.
RMU is warning customers about a possible telephone scam. The phone calls appear to be part of a scam designed to obtain personal information and/or money from customers. The calls are not authorized by RMU.
In the reported instances, customers are told they are behind on their electric bill and must make a payment immediately to the caller or face disconnection of their electric service.
RMU is urging customers not to respond to these fake calls. Customers who have received such calls can report them to the Attorney General Office’s Consumer Fraud Hotline at 1-800-386-5438 or the RMU Customer Service office at 815-562-4155.
RMU wants to warn customers to be aware of these calls and suggests the following tips if such a call is received:
• Never reveal your credit card and/or bank information to anyone unless you are certain the contact is legitimate. Know who you are dealing with.
• If the caller insists you complete a transaction, hang up immediately. RMU representatives do not conduct business in this manner.
The Illinois Environmental Protection Agency (IEPA) requires that all water systems in the State of Illinois have an effective Cross Connection Control Program. Cross connections within the public water supply are a serious concern, as they can allow contaminants or pollutants to enter the public water system through what is called "backflow". Backflow occurs when a drop in water pressure causes your water to flow in the opposite direction. This can allow contaminated or polluted water to flow back into your drinking water. Given IEPA regulations and the dangers that exist from unprotected cross connections, it is necessary to establish and maintain an effective cross connection control program to protect both the integrity of the City of Rochelle's water supply as well as protect the water customers.
One necessary component in this program is a survey of the water system to determine where cross connections exist. A survey is being included with all of the RMU utility bills. RMU is requesting customers complete and submit the survey to Rochelle Municipal Utilities.
Completed surveys can be returned by one of the methods listed:
• Save the form to your computer " pdf DOWNLOAD (46 KB) " and submit via email to RMU
• Return with utility payment
• Fax to 815-562-5861
• Drop off at one of the drop boxes located at RMU, 333 Lincoln Hwy, Rochelle, IL 61068
• Mail to: RMU, 333 Lincoln Hwy, PO Box 456, Rochelle, IL 61068
Rochelle Municipal Utilities is proud of the water we deliver every day. By working together and cooperating in this critical program, we can further protect our water from potential contamination. Should you have any questions, please contact the RMU Customer Service Department at 815-562-4155.
The RMU electric division is planning a scheduled outage for Friday September 8th in the following area:
-West side of Meadow Lane
-East Side of 2nd Street between McConaughy and School.
May School and Rochelle Community Hospital will be affected during this outage, however school is not in session on this day and the Hospital will be using generator in place of their north power feed.
The RMU electric division is planning a scheduled outage for Tuesday August 1 in the area North of I-88 on Mulford Road and will include Locust Rd, Creston Rd, the landfill, cell tower and 2 billboard signs on 39 & 88. The outage will begin at 8:00am and should be complete by noon. Customers are being notified via door tags.
Rochelle officials along with the Howard Hayes family celebrated the completion of the newest water tower today. The project, with a total cost of nearly $5 Million includes a 750,000 gallon elevated storage tank, well house, pump, and connecting water main. The new tower also includes the City’s new branding with the rustic red and gold logo.
The land on which our newest water tower now resides has been in the Hayes Family of the Rochelle area for over sixty years. “The farming operation was a family affair that extended to sons and grandsons who raised hay, bailed it and sold to Brookfield Zoo as feed for the elephants.” said Judy Connolly, daughter of the late Howard Hayes.
The Master Plan for the City of Rochelle water system includes, as a priority, the construction of a well in the southeast quadrant of the City due to the continued industrial growth in this area. The industrial corridor on the south side of town has increased demand for water from 1.9 million gallons per day in 2004 to 3.0 million gallons per day in 2014.
In 2012 the Mayor and Council approved engineering agreements to facilitate the construction of this well. Since that time the City has applied for an Illinois Environmental Protection Agency (IEPA) revolving loan, received approval of the project plan from the IEPA, purchased land for the well site and drilled the well.
“The need for additional capacity in our water system is a good thing for Rochelle. We’re growing steadily and the addition of our newest water tower is proof of that growth,” said Rochelle Mayor Chet Olson.
As of Friday May 19th, the boil orders for Sunset Terrace, North 14th Street, Scott Avenue and Highland Avenue have been lifted.
We are continuing boil orders for 1101-1353 Sunset Terrace and 14th Street; 1416, 1420 and 1425 Highland; 1122 to 1146 N 14th Street; and 1102-1301 Scott Avenue. These boil orders are in effect through Friday or until further notice.
While a main break is being repaired in the vicinity, residents on North 14th Street and Sunset Terrace are without water service today (5/17). We apologize for the inconvenience.